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Charter Bus Prices: How Much Does a Napa Bus Rental Cost?
The cost of renting a charter bus in Napa varies, with hourly rates typically ranging from $170 to $500 and daily rates falling between $1,800 and $3,800. Factors such as the type of bus, trip duration, distance traveled, and time of year can all affect your quote. For an exact price tailored to your needs, contact our team at 707-819-4630 or use our online instant quote tool for a 30-second estimate. Below, you’ll find estimated rates and a detailed breakdown of what influences pricing so you can budget with confidence.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
The main factors that determine the price of a charter bus rental are the size of the bus, how far you’re traveling, how long you’ll need the bus, what time of year you’re booking, and any special amenities you might want on board.
Bus sizes range from compact minibuses that seat 15-35 passengers to full-size charter buses accommodating up to 56 people. Smaller buses come at a lower price point per hour or day, while larger vehicles cost more but may be more cost-effective per passenger if you have a big group. Your reservation specialist can help you decide which is best for your headcount and itinerary.
You’ll also want to factor in how far you’ll be traveling, the number of stops you’ll need to make, and how long you’ll need the bus. Most companies charge by the hour for local trips and by the mile or day for longer journeys. If you’re planning a multi-day excursion or require overnight accommodations, this will also impact the final quote.
Time of year and demand play a role too. Peak seasons—like summer for wine tours or fall during harvest festivals—can see higher rates due to increased demand. Booking during off-peak times may secure you a better deal.
Amenities such as WiFi, power outlets, on-board restrooms, and premium seating can also influence the cost. While these features add comfort and convenience, they may increase the overall price. However, many groups find the added expense worthwhile for the enhanced travel experience.
To get a precise quote that fits your specific requirements, reach out to us directly. We’ll work with you to understand your needs and provide a transparent, all-inclusive price that ensures there are no surprises on the day of your trip.
What is included in my quote?
Your charter bus rental quote includes the cost of the vehicle, mileage, fuel, and basic insurance coverage. However, additional expenses such as tolls, parking passes, and hotel accommodations for overnight trips are not included. For example, parking permits at popular Napa destinations like Oxbow Public Market or downtown garages can range from $25 to $50 per bus per day. If your itinerary requires overnight stays, you’ll need to cover lodging costs, which typically average between $150 and $250 per night near major hotels or resorts. Be sure to discuss these potential extras with your reservation specialist to ensure a smooth and accurately budgeted trip.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Napa, CA and around California. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Wine Country Weekend Tour
Sarah is organizing a weekend getaway for her company’s executive team, with plans to visit several wineries across Napa Valley, including stops in Yountville, St. Helena, and Calistoga. The group consists of 28 people who want a comfortable ride with plenty of space for wine purchases. They’ll depart from a San Francisco office on Friday morning, stay two nights at a downtown Napa hotel, and return Sunday afternoon after brunch. Since the group requested a minibus with leather seats, WiFi, and an onboard cooler, the total quote came to $4,950 for the weekend. This includes the round-trip mileage, the vehicle stationed locally for all winery transfers, and late-night pickups after dinner. Sarah booked their hotel rooms for both the group and the driver, and each person chipped in about $177 for the luxury of a safe, private shuttle through Wine Country.
Bachelorette Party Shuttle
Megan is planning her best friend’s bachelorette party in Napa, with a day of wine tastings followed by dinner and nightlife downtown. She has 14 guests flying into Oakland International Airport, where she arranged for a sprinter limo to pick everyone up Saturday morning. Their itinerary includes tastings at three vineyards, lunch at a scenic picnic spot, and a drop-off at their vacation rental before heading out to dinner and dancing. The sprinter van stays on call until 1:00 AM to ensure everyone gets home safely. Megan’s quote was $2,350 for the 12-hour day, which covered all transportation from airport pickup to late-night drop-offs. Parking permits at the wineries and a gratuity were extra, bringing the total to $2,600—or about $186 per person for a stress-free celebration.
School Field Trip to Napa Museums
Mr. Alvarez is coordinating a field trip for 48 middle school students and five chaperones from Vallejo to Napa. The group will visit the di Rosa Center for Contemporary Art in the morning and spend the afternoon at the Napa Valley Museum in Yountville. Given the headcount, he reserved a 56-passenger charter bus with overhead storage for lunches and backpacks. The schedule calls for departure at 8:00 AM and return by 4:00 PM, making it an eight-hour rental. The base quote for the bus was $1,680 (at $210 per hour), plus $40 for museum parking and a recommended $200 tip. The total cost was $1,920, or just $37 per student, providing affordable, reliable transportation for an educational outing.
Corporate Conference Transportation
A tech company is hosting a three-day conference at the Meritage Resort & Spa and expects 120 attendees staying at various hotels around Napa and American Canyon. To keep everyone on schedule without worrying about individual rideshares, the event planner scheduled a continuous shuttle loop with three minibuses, each holding 30 passengers. Buses run from 7:00 AM to 10:00 PM daily, shuttling guests between partner hotels, the conference venue, and evening dinners downtown. The quote for three minibuses over three full days came to $9,900 ($1,100 per bus per day). Hotel parking fees totaled $180, and the company budgeted $450 for driver tips. Altogether, the seamless shuttle service cost $10,530—about $88 per attendee for reliable group transportation throughout the entire event.
